Audible and Visual Notifications
Audible notifications are system messages sent by Elluminate Live! to notify users when certain important events occur within the session. These notifications are presented as sounds.
In the Preference dialog, you can listen to what each notification sounds like as well as enable or disable the notifications. There are two built-in sets of notifications: Basic and All.
Basic notifications correspond to what was available in Elluminate Live! 9.7. This is the set that is enabled by default. Other audible notifications are new in Elluminate Live! 10.0 and improve universal access. Some of the new audible notifications are also helpful to Moderators as they provide additional awareness of important events that occur in a session (e.g., someone joining the session).
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences… (Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
2. In the left pane of the Preferences dialog, select Audible Notifications under General. The Audible Notifications preferences panel appears on the right side of the main Preferences dialog.
3. To hear the sound used for a notification, click on its Preview (speaker) icon in the right column of the panel.
4. Enable and disable the notifications for the various events in the following ways.
To create a custom set of notifications, click on the Enabled checkbox (middle column) associated with the desired individual events.
Click on the Basic button at the bottom of the panel to select the Hand Raised Alarm, Recording in Progress, Start Recording, Stop Recording and Timer Alarm events. This is the default.
Click on the All button at the bottom of the panel to select all events.
5. At the bottom of the main Preferences dialog, click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you change the Audible Notifications, Elluminate Live! will remember these settings each time you join another session on this computer.
To restore the default settings, select Restore Panel “Audible Notifications” or Restore Module “General” from the Restore Defaults menu in the lower-left corner of the Preferences window.
Visual notifications are system messages sent by Elluminate Live! to alert users when certain important events occur within a session. These notifications are presented in a floating window. Multiple notifications get queued: the first one is displayed until it times out or you dismiss it (by clicking on the Dismiss button in the bottom right corner of the notification), then the next one is displayed, and so on. When there is more than one notification, the window will have a Dismiss All button beside the Dismiss button and display the number of notifications in the queue in the bottom left corner of the notification.
You can judge how long the message will remain open by looking at the Timeout Indicator. You either can dismiss a notification manually (by clicking on the Dismiss button) or wait for it to close itself automatically (when the Timeout Indicator runs its course).
In the Preference dialog, you can enable or disable the notifications. By default, all notifications are enabled.
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences… (Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
2. In the left pane of the Preferences dialog, select Visual Notifications under General. The Visual Notifications preferences panel appears on the right side of the main Preferences dialog.
3. Enable and disable the notifications for the various events as desired by selecting/deselecting the checkboxes in the Enabled column on the right side of the panel.
The changes you make in the Visual Notifications Preferences panel will not affect what is displayed in the Event panel of the Activity Window.
4. At the bottom of the main Preferences dialog, click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you change the Visual Notifications, Elluminate Live! will remember these settings each time you join another session on this computer.
To restore the default settings, select Restore Panel “Visual Notifications” or Restore Module “General” from the Restore Defaults menu in the lower-left corner of the Preferences window.
For a discussion of options in the Activity Window, see The Activity Window.
Two types of Application Sharing options can make a shared application or desktop more visible:
Hosting Options, which are used to set the appearance of the Application Sharing window when you are hosting an Application Sharing session.
Viewing Options, which are used to set the appearance of the Application Sharing window when you are viewing an Application Sharing session.
Two Application Sharing hosting options can improved visibility: Highlight shared region and Emphasize cursor. These options can be configured in the Application Sharing Hosting Options preferences panel.
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences (on Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (on Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
From the Host Applications dialog (Tools > Application Sharing > Host Applications), click on the Options button (all platforms)
2. In the left pane of the Preferences dialog, select Hosting Options under Application Sharing. The Hosting Options preferences panel appears on the right side of the main Preferences dialog.
3. Configure one or both of the hosting options:
Highlight shared region – Select this option if you would like your shared application or region to be surrounded by a border. The border identifies what is being shared so you will always know what the viewers of your application share are seeing. Included with the border will be a controller containing buttons to stop or pause/resume application sharing.
The default color is yellow. To change the default, click on the yellow square to open a color selector dialog and select another color.
For Windows, Linux1 and Solaris,2 the border/controller feature is present based on certain settings on your operating system. Windows users must be running Java 1.6.0_12 or higher. Linux and Solaris users must have 1) a configuration compatible with Sun’s requirements, 2) their X11 display server must be configured to support shaped windows and per-pixel translucency and 3) they must be running Java 1.6.0_12 or higher. Java can be installed from http://www.java.com. The additional settings for Linux and Solaris entail configuration of the X11 display server and, therefore, are beyond the scope of Elluminate’s technical support.
Emphasize cursor – Select this option if you would like the cursor in your shared application to stand out so it is easier for viewers of the shared application to follow its movements. If set, the viewer’s cursor will be surrounded by a colored circle. (As host, your view of the cursor is not emphasized.)
The default color is yellow. To change the default, click on the yellow square to open a color selector dialog and select another color.
4. At the bottom of the main Preferences dialog, click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you configure the Hosting Options settings, Elluminate Live! will remember these settings each time you host an Application Sharing session on this computer.
To restore the default settings, select Restore Panel “Hosting Options” or Restore Module “Application Sharing” from the Restore Defaults menu in the lower-left corner of the Preferences window.
Two Application Sharing viewing options can improve visibility: Highlight when presented and Highlight when controlling. These options can be configured in the Application Sharing Viewing Options preferences panel.
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences (on Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (on Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
From the Host Applications dialog (Tools > Application Sharing > Host Applications), click on the Options button (all platforms)
2. In the left pane of the Preferences dialog, select Viewing Options under Application Sharing. The Viewing Options preferences panel appears within the right side of the main Preferences dialog.
3. Set your preferences for how the Application Sharing window will be displayed when you are viewing an Application Sharing session:
Highlight when presented – Select this option if you want to display a border around the Application Sharing viewing window when the shared application or desktop is being shown in Presentation Mode.
The default color is yellow. To change the default, click on the yellow square to open a color selector dialog and select another color.
Highlight when controlling – Select this option if you want to display a border around the Application Sharing viewing window when you are controlling someone else’s shared application or desktop.
The default color is magenta. To change the default, click on the magenta square to open a color selector dialog and select another color.
4. At the bottom of the main Preferences dialog, click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you configure the Viewing Options settings, Elluminate Live! will remember these settings each time you host an Application Sharing session on this computer.
To restore the default settings, select Restore Panel “Viewing Options” or Restore Module “Application Sharing” from the Restore Defaults menu in the lower-left corner of the Preferences window.
Speaker and microphone volumes can be configured before a session using the Audio Setup Wizard or can be adjusted during the session.
To test and configure your Audio, from the Tools menu select Audio > Audio Setup Wizard. A series of panels will guide you through selecting Audio input and output devices and setting your speaker and microphone volumes.
It is recommended that you run the Audio Setup Wizard before your session begins. (You can join your session early to run the wizard or join the Configuration Room from Elluminate’s website at www.elluminate.com/support.) You can run the Audio Setup Wizard again at any time during the session.
When anyone is using the Audio Setup Wizard during a session, the text (AudioSetup) will be appended to their name in the Participants List.
1. Select your audio output device, following the instructions given in the dialog box.
2. Play the recorded audio message provided and adjust your speaker (audio output device) volume to a suitable level. (Follow the instructions given in the dialog box.)
3. Confirm whether or not your speaker was set to an appropriate level.
If you clicked on Yes, go to step 4.
If you clicked on No, you are prompted to try again or cancel. Click on Try Again to go back to step 1.
4. Select an audio input device, following the instructions given in the dialog box.
5. Select your microphone type to get the best results when testing your microphone.
Single Talker: Select this option if using a headset or a microphone just for yourself.
Multiple Talkers: Select this option if using a single microphone to pick up multiple talkers. This is the default.
Whichever microphone you select here will become the selected microphone under Audio Microphone Settings preferences.
6. Press Record and adjust your microphone recording level as you speak into the microphone (audio input device). (Follow the instructions given in the dialog box.) Press Stop when you are done.
7. Press Play to listen to the recording you just made and, based on the loudness and clarity of the recording, determine if your microphone was set to an appropriate level.
8. Confirm whether or not your microphone was set to an appropriate level.
If you clicked on Yes, go to step 8.
If you clicked on No, you are prompted to try again or cancel. Click on Try Again to go back to step 4.
9. Read the message in the dialog box and click on OK to complete Audio setup and exit the Audio Setup Wizard.
1. Mac users cannot change their audio output devices directly in Elluminate Live! – Elluminate Live! uses the system default device. To change your output device, click on the speaker icon in the Select Audio Output Device dialog of the Audio Setup Wizard and make your changes in the System Preferences Sound Output panel. When done, click on OK to advance to the next panel of the wizard.
2. Play the recorded audio message provided and adjust your speaker (audio output device) volume to a suitable level. (Follow the instructions given in the dialog box.)
3. Confirm whether or not your speaker was set to an appropriate level.
If you clicked on Yes, go to step 3.
If you clicked on No, you are prompted to try again or cancel. Click on Try Again to go back to step 1.
4. Select an audio input device from the list or select the option Use System Default Device. Follow the instructions given in the dialog box.
5. Select your microphone type to get the best results when testing your microphone.
Single Talker: Select this option if using a headset or a microphone just for yourself.
Multiple Talkers: Select this option if using a single microphone to pick up multiple talkers. This is the default.
Whichever microphone you select here will become the selected microphone under Audio Microphone Settings preferences.
6. Press Record and adjust your microphone recording level as you speak into the microphone (audio input device). (Follow the instructions given in the dialog box.) Press Stop when you are done.
7. Press Play to listen to the recording you just made and, based on the loudness and clarity of the recording, determine if your microphone was set to an appropriate level.
8. Confirm whether or not your microphone was set to an appropriate level.
If you clicked on Yes, go to step 8.
If you clicked on No, you are prompted to try again or cancel. Click on Try Again to go back to step 3.
9. Read the message in the dialog box and click on OK to complete Audio setup and exit the Audio Setup Wizard.
Adjusting Your Microphone and Speaker Levels
The microphone level indicator (microphone icon) shows the volume levels when you are speaking and the speaker level indicator (speaker icon) shows the volume levels when someone else is speaking.
The microphone level slider should be positioned so that the microphone level indicator shows green and yellow and almost edging into red when you are speaking your loudest.
When all talkers have their microphones set properly, listeners won’t need to keep adjusting their speakers to accommodate the changes in volume.
There are three ways to adjust your microphone level:
Audio window: Move the microphone level slider in the Audio window to the right to increase the volume and to the left to decrease the volume. If you see red in the indicator, move the slider to the left, as your voice will sound distorted when you are speaking
Tools menu: From the Tools menu, select Audio > Adjust Microphone Level and select either Up to increase the volume or Down to decrease the volume.
Accelerator Keys: Press Control Shift Up Arrow (Shift Command Up Arrow) to increase the volume or Control Shift Down Arrow (Shift Command Down Arrow) to decrease the volume.
The speaker level slider should be positioned to a level that is comfortable to you
There are three ways to adjust your speaker level:
Audio window: Move the speaker level slider in the Audio window right to increase the volume and to the left to decrease the volume.
Tools menu: From the Tools menu, select Audio > Adjust Speaker Level and select either Up to increase the volume or Down to decrease the volume.
Accelerator Keys: Control Up Arrow (Command Up Arrow) to increase the speaker volume or Control Down Arrow (Command Down Arrow) to decrease the speaker volume.
Video images can be enlarged for better visibility.The Video pane can be set to three different sizes: small (160 x 120 pixels), medium (320 x 240 pixels) and large (640 x 480 pixels). The default size is medium.
If the pane is at its small size, click the Enlarge Video Pane Size button once to get the medium pane and again to get the large pane. When the pane is at its medium size, there will be two buttons – one to reduce it to the small size and one to enlarge it to the large size.
If the pane is set to small, the Reduce Video Pane Size button will be inaccessible (grayed out) and, if the pane is set to large, the Enlarge Video Pane Size button will be inaccessible.
You can change the size of the text displayed in the Notes editor to make it more readable for you. The font size of the entire document will change and any changes that were made using the Decrease and Increase keyboard shortcuts will be overridden.
The available text sizes are 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 20, 22, 24, 28, 32 and 36 points. To change the font size of the text, do one of the following:
Select the font size from the Text Size menu in the tool bar of the Notes window.
Right click (ControlClick on Mac) anywhere in the Notes editor and select one of the options from the context menu.
Make Text Bigger – increase the text size to the next larger size. For example, if the text was set to 12, selecting Make Text Bigger will increase the size to 13.
Make Text Smaller –decrease the text size to the next smaller size. For example, if the text was set to 36, selecting Make Text Smaller will decrease the size to 32.
Default Size –set the text size back to the default setting of 12.3
Text Size – change the text size to that selected from the submenu.
Changing the Text Size in the Conversation Area
To change the font size of the text in the conversation area, do one of the following to open the option menu.
From the Tools menu, select Chat > Conversation Area.
Right click (ControlClick on Mac) anywhere in the conversation area of the Chat window.
Available text sizes are 8, 9, 10, 11, 12, 13, 14, 15, 16, 18, 20, 22, 24, 28, 32 and 36 points. These are listed in the Text Size sub-menu.
Select one of the options from the menu:
Make Text Bigger – increase the text size to the next larger size. For example, if the text was set to 12, selecting Make Text Bigger will increase the size to 13.
Make Text Smaller –decrease the text size to the next smaller size. For example, if the text was set to 36, selecting Make Text Smaller will decrease the size to 32.
Default Size –set the text size back to the default setting of 12.4
Text Size – change the text size to that selected from the submenu.
Changing the Text Size in the Message Text Field
To change the font size of the text in the message text field, do one of the following to open the option menu.
From the Tools menu, select Chat > Message Text Field.
Right click (ControlClick on Mac) anywhere in the message text field of the Chat window.
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Select one of the options from the menu:
Make Text Bigger – increase the text size to the next larger size. For example, if the text was set to 12, selecting Make Text Bigger will increase the size to 13.
Make Text Smaller –decrease the text size to the next smaller size. For example, if the text was set to 36, selecting Make Text Smaller will decrease the size to 32.
Default Size –set the text size back to the default setting of 12. 5
Text Size – change the text size to that selected from the submenu.
Text size will not be retained if you copy and paste formatted text from a Chat message to an external text editing application.
Session Plan preferences in Elluminate Live! are application settings that affect the look and behavior of session plans within Elluminate Live! – they are not associated with a specific session plan. Preferences are your personal settings6 for how you want session plans to look and behave within Elluminate Live!
Two Session Plan viewing options can improve visibility for those with color blindness: Color of covered items and Color of action hyperlinks. These options can be configured in the Session Plan Viewing Options preferences panel.
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences (on Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (on Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
2. In the left pane of the Preferences dialog, select Viewing Options under Session Plan. The Viewing Options preferences panel appears.
3. Set your color preferences:
Color of covered items: specifies the color to be used for the completion indicator and text of items that have been covered.
The default color is purple. To change the default, click on the purple square to open a color selector dialog and select another color.
Color of action hyperlinks: specifies the color to be used to indicate executable items (Actions) when hovered over by mouse.
The default color is blue. To change the default, click on the blue square to open a color selector dialog and select another color.
4. Click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you configure the Viewing Options settings, Elluminate Live! will remember these settings each time you open a Session Plan on this computer.
To restore the default settings, select Restore Panel “Viewing Options” or Restore Module “Session Plan” from the Restore Defaults menu in the lower-left corner of the Preferences window.
The Display Settings can be used to specify the appearance of item names in the Plan Outline. The default values for font name and size are based on the system settings for your specific platform. One thing consistent across all platforms is that the Topic Font is bold and the Text Item font is italics.
Display Settings can be configured in the Session Plan Display Settings preferences panel.
1. Open the Preferences dialog in one of the following ways:
From the Tools menu, select Preferences (on Windows, Linux & Solaris)
From the Elluminate Live! menu, select Preferences (on Mac OS X)
Enter Control Comma (Windows, Linux & Solaris)
Enter Command Comma (Mac OS X)
2. In the left pane of the Preferences dialog, select Display Settings under Session Plan. The Display Settings preferences panel appears.
3. Set your font name, font style and font size preferences for the following by making selections from the drop-down menus:
Topic Font: Used to set the appearance of Topic items.
Action Font: Used to set the appearance of Action items.
Text Item Font: Used to set the appearance of Text Items.
Note Font: Used to set the appearance of Presenter Notes.
4. Click on OK to save your preferences and close the Preferences dialog, Apply to save your preferences and leave the Preferences dialog open or Cancel to close the Preference dialog without saving any of your changes.
When you configure the Display Setting options, Elluminate Live! will remember these settings each time you open a Session Plan on this computer.
To restore the default settings, select Restore Panel “Display Settings” or Restore Module “Session Plan” from the Restore Defaults menu in the lower-left corner of the Preferences window.
1. Except for 64-bit Linux, for which this feature is disabled. (Back to main text.)
2. This feature is available with all supported versions of Java on the Mac. Apple distributes all Mac Java versions; you can download new versions using Software Update or directly from Apple’s web site (http://www.apple.com/support). (Back to main text.)
3. This value may be different for non-English implementations of Elluminate Live!
4. This value may be different for non-English implementations of Elluminate Live! (Back to main text.)
5. This value may be different for non-English implementations of Elluminate Live! (Back to main text.)
6. When someone else uses your session plan in Elluminate Live!, they will see the session plan with the fonts, etc. they have set up under their own Preferences. (Back to main text.)
