Using a Virtual Office

One of the most popular uses of Elluminate Live! is to create a virtual office which can be used for collaboration and ad-hoc meetings. A virtual office is an Elluminate Live! room that is open all day and participants can easily be invited to join the session through a link in an email or an instant messenger conversation. The advantage of setting up a virtual office is that you don't have to schedule a meeting room each time you want to meet with someone since your room is open whenever you need it. Whether you are a server or ASP customer, here is an outline of how you can setup your own virtual office:

• Using either the Session Administration System (SAS) or the Elluminate Live! Manager (ELM), create an open meeting room where you are the moderator - keep the meeting room open for a long duration (maybe you want your virtual office open for a month or three months or longer).
• Send the invitation only to yourself so that you now have the information about the meeting and the link to invite others to the session .
• Whenever you want to meet with someone in our virtual office, you can join as the moderator and simply send the participant link to the others who will be joining you. All they have to do is click on the link, enter their name on the sign-in page (and password if required) and they will automatically join your virtual office.
• Alternatively, you can stay logged into your virtual office all day if you wish and wait for participants to drop in as you invite them. When you are logged into your office, you may want to load a slide that informs attendees to raise their hand when they join. This way, as the moderator you will hear a tone and be notified anytime someone enters your virtual office.

Once these steps are complete, you should have no problem hearing or speaking during an Elluminate Live! session.